Coaches:
Be sure to download the above links including the recently updated AAYBA World Series rules, the mandatory roster/waiver form, and directions to the fields.
The roster/waiver form must be turned in at check-in by each team. Do not mail this form, some of you have and it isn’t valid. If you mailed yours, complete another and turn it in at check-in. The roster/waiver form is located all over the website and you were sent a link in your confirmation packet that each team was emailed upon acceptance to the event. No team will be permitted to play without a signed and completed roster/waiver form. Each team must also present proof of insurance. Do not mail this form either … bring it to check-in.
AAYBA World Series Itinerary
• Sunday July 25th – Team Check-in from 8:00AM-2:00PM at DIAMOND CLUB TRAINING FACILITY , 11425 W. I-70 Frontage Road North; Wheat Ridge, CO 80033 . The mandatory managers meeting will take place at promptly 3:00PM and go no later than 4:00PM. Diamond Club is a practice and instructional facility . Teams that have not paid their Team Gate Fee must do so at Check-In - no team will be allowed to play until their team gate fee has been paid - no exceptions!
• Sunday July 25th — OPENING CEREMONIES– NAAC STADIUM , 19500 W 64th Parkway , Arvada , Co 80403. Ceremonies Start promptly at 5:00PM and go until 7:30PM. We will be announcing each team for parade (please bring your team banner), MLB Road Show will be there, there will be prize giveaways, PIN TRADING, picture opportunities, and much, much, more!!! You do not want to miss out on this!!!!! NO CLEATS ARE ALLOWED ON TURF IN STADIUM
• Monday July 26th & Tuesday July 27st – Round one games, starting times 8:00AM and played until 8:00PM. Each team plays 3 games over the two days.
• Wednesday, July 28th- Unless we have inclement weather on Monday or Tuesday there will be NO GAMES scheduled this is your day to enjoy COLORADO . However, in the event of inclement weather this day could be used for games.
• Thursday July 29th & Friday July 30th – round two (Seeding) starting games at 8:00 AM and played until 8:00 PM.
• Saturday July 31st– Games conclude, all teams will play one game on this day, awards ceremony following each team's final game, all players, on all teams will receive an award of some type. Players must be present to receive their award. NOTE: Awards will presented for all ages at Lutz Field.
• Sunday August 1st – Rain Date– games will only be played in the event of inclement weather.
To check-in all teams must have:
Roster/waiver - Proof of insurance
Each must present "proof of age" for each player on their roster at check-in. Any of the items below can be used for proof of age.
Original government issued Birth Certificate - Government issued "Certified Copy",with government seal - Original passport - Original USA immigration card - Original Military issued ID card (issued by the appropriate Department of Defense)
PLEASE DON'T CALL AND ASK IF PHOTOCOPIES ARE OKAY, THEY ARE NOT
PLEASE DON'T CALL AND ASK IF PHOTOCOPIES ARE OKAY, THEY ARE NOT
PLEASE DON'T CALL AND ASK IF PHOTOCOPIES ARE OKAY, THEY ARE NOT
Once checked in, you must have the verification documents used at check-in in your possession which must be presented on the spot in case of an age challenge. Failure to produce such documents will result in the player being declared ineligible (no exceptions), the game forfeited, and any previous game the said player participated in. If the player is found to be illegal, your team will be removed not only from the World Series but also for any future AAYBA event.
If your parents have lost or misplaced their original birth certificate, a state photo copy can usually be obtained from your local vital statistics or health departments for a small fee of usually $5 to $10 and most print them while you wait. All parents have these documents as they are required for obtaining a social security number, to get accepting into school, to obtain a drivers license, etc.
All teams must check-in as a team and not individually. When checking in have your team approach the table in a single line and in the order that you hand us their birth certificates. This day is very busy and quite stressful so if you don’t follow these procedures your team will be moved to the end of the line and the next team will be checked-in. We just don’t have time for your kids to be out of order and your paperwork not ready.
DON”T APPROACH THE CHECK-IN TABLE UNTIL YOU ARE 100% ORGANIZED AND READY.
Late arrivals: If your team has a player that cannot make check-in (Limited to three players), they may check-in at the field with tournament director on-site as long as they are checked-in prior to the start of your third game. We will only check-in players at 9:00am and 2:00pm at the tournament directors table on Monday & Tuesday. The player must have their birth certificate with them or they will not be confirmed as an eligible participant. Players not checked in prior to the start of their teams third game will be declared “ineligible” for the tournament. Be sure that the late arrivals are included on your roster/waiver form so we can mark them off when the late player checks in thus making them eligible for the tournament.
INSURANCE
The name and address for AAYBA that many of your insurance carriers are requiring is:
AAYBA -12919 Four Winds Farm Drive - St Louis, MO 63131
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SCHEDULES
Brackets will not be mailed in advance.
With so many teams dropping at the last minute with little or no regard for the other teams attending, schedules will not be available in advance … they will be given to the managers at check-in. You may visit www.aayba.com a day or two in advance of your check-in for a copy of an UNOFFICIAL bracket. When making your travel plans be sure to include the rain day. We will avoid a rain day if at all possible but sometimes this day is required to complete the event. However, the week will break down as follows:
AAYBA Merchandise
T-Shirts, pins, etc will be sold at check-in and while supplies last at the fields.
Gate Admissions
Each team is charged a team gate fee which will cover each and every person associated with your team. For those that did not pay in advance you must pay at check-in via Cash, money order, or cashiers check. No team will begin play withour first paying your team gate fee.
Rain Delays
For weather related field status updates you may call our rainout number at: 1 877 698-3261, or 1 866 321-4255 - when it answers press #1 and then enter 314 111-1345. Feel free to give this number to all of your parents.
Rain updates will also be posted online at www.aayba.com. However, the rain phone number will always be the more current of the two.
SCORE UPDATES
Scores will be posted at the fields and as soon as each time frame of games complete and online at www.aayba.com a couple of times throughout the day. It is highly recommended that someone from your team bring a laptop so you can stay current on the game scores. This is a great way for parents and grandparents who could not attend to stay informed throughout the week.
TEMPORARY MOUNDS
Some games in all age groups will be played on fields with a temporary mound. 12U & 13U pitchers should bring shoes without metal spikes for pitching on these fields. Pitchers will not be allowed to use metal spikes on these mounds.
PARENTS WITH CAMERAS
Parents are welcome to videotape and/or photograph their teams, however under no circumstance are they allowed in the dugout or inside the fence on the field. Parents ignoring this rule will result in both the parent and the manager being ejected from the game.
FOOD OR DRINK
Coolers, outside food and drinks are permitted at the fields. However, no alcohol, no glass containers, and no cooking at the parks. Concessions will be available at Lutz, Ralston Valley HS and Youth Memorial Park.
Trading Pins
We used to set aside a time and place for teams to trade pins, however we have found that the kids enjoy trading “on the fly” much better. They trade at the opening ceremonies, at check-in, before and after games, at the hotel, at restaurants, at the pool, etc. Be sure to have some extra pins available for the siblings attending this event – it will keep them busy all week.
PLEASE REMOVE YOUR PINS FROM THE PLASTIC BAGS - THIS WAS A MAJOR, MAJOR PROBLEM LAST YEAR WITH PEOPLE LITTERING THROUGHOUT THE PARK.
Chairs, Tarps, and Tents
Lawn chairs are allowed, as well as shade structures as long as they don't block the view of others.
Questions
Please do not call us with rule questions, save them for our Umpire in Charge at the managers meeting.
For all other questions please contact:
Greg at: gholstine@msn.com
Susan at: susan@premierseamlessgutters.com
Kathy at: kthaxton@hosting.com
Please be sure the answer to your questions aren't located on this website as this time of year is an extremely busy for us.
